Archive for the ‘Point of Sale’ Category

The next release of P1Wired is right around the corner, and with the new release you’ll get these added benefits, plus more. You can now pre-set the length of your appointments, so if your senior session is typically 15 minutes, you set the length to 15 and it will automatically create the appointment for the allotted time. You can, of course, change it on any given appointment.

You are now able to add negative line items to P1Wired, so if you wish to discount an order or apply a gift card, you can!

In Setup / Products, you can select to view all items, or only active items, making managing your price list even easier. Further, if a price is marked as inactive, you will no longer see it when you’re adding items to orders.

We have added a couple of new buttons from the “More” menu: Schedule and Orders. Schedule will send out emails that were automatically created via workflow, and the Orders button will allow you to quickly look up orders based on a number of different things, from here you can also quickly update the order, whether it’s a delivery date, marking workflow as complete, or taking a payment.

We have also made a change to the dashboard, providing an “at a glance” look at orders that have an outstanding balance. Afraid your staff may see this information? Use Security – General / Roles to limit what staff can see and do.

We also noticed that not everyone uses order dates on orders, and those clients were being missed in Marketing. We have added the flexibility of marketing to clients who have placed an order, with or without an order date.

We’ve also increased the amount of info available from the calendar, both monthly and weekly, so when you roll over an appointment, you can see the type of appointment that’s scheduled, the client, and the start and end times; quickly providing all the important information you need.

We have simplified check entry and adding the chart of accounts the check should be allocated too. Simply type in the first letter of the chart of accounts you want, and it will auto-fill for you.

All these enhancements will be available in your studio’s site by September 15, 2010.

The Point of Sale feature in P1Wired Photography Studio Management Software allows you to easily create an Order. Each order that is created can have a salesperson and photographer assigned to it. You can also assign a Category and Subcategory. This allows you to keep track of your sales by categorizing your events and then within events the specific type (i.e., weddings, charity, etc.). Also, as a portrait customer moves along in the process, you can keep track of the various stages and associated workflow.

For each order you can also keep track of the key dates. The session, order, ready and delivered dates make it easy to see where the order is in the workflow process. If you are running a promotion, you can tag each order to the appropriate promotion so that you have the data to determine what is or isn’t working.

For each order you can keep track of what the customer purchased. The item, quantity and pose are just a few things. If you have packages, you can predefine these and easily add them to the order. When you add an item to your order, the new item is listed right on the order for ease of use. P1Wired breaks them down by prints, folios, sessions, packages etc. so you can find the product without having to know a product code. You can further refine the sale process by adding a discount which can be calculated by applying an amount or a percentage.

The order totals are calculated along with the sales tax. Don’t forget about any special order notes, as P1WIred has a place for that too.

You can then add any payments for the order and run it through the credit card process, if you want. A credit card process is built into P1Wired so all this information is in one central place and can then be printed on your personalized invoice. You can upload your studio logo into the invoice to assist with leveraging your brand.